PRIVACY POLICY
Miss Hill City Scholarship Organization
Last Updated: September 24, 2026
The Miss Hill City Scholarship Organization (“Miss Hill City,” “we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how information may be collected, used, protected, and shared when you visit our website, contact our organization, participate in our programs, or otherwise interact with us.
Information We Collect
We may collect personal information that you voluntarily provide to us, including your:
Name
Email address
Telephone number
Mailing address
Competition or program application information
Sponsorship or donor information
Volunteer information
Messages or inquiries submitted through our website
Other information you choose to provide
We may also collect limited technical information when you visit our website, such as browser type, device type, IP address, pages visited, and general website usage information. This information may be collected through cookies or similar technologies used by our website platform or service providers.
How We Use Your Information
Information collected by the Miss Hill City Scholarship Organization may be used to:
Respond to questions, inquiries, and requests.
Process competition, program, volunteer, sponsorship, or scholarship-related information.
Communicate with delegates, participants, families, volunteers, sponsors, donors, and community partners.
Provide information about upcoming competitions, events, programs, fundraising activities, and organizational updates.
Maintain and improve our website and programs.
Fulfill administrative, operational, or legal obligations.
Protect the safety, security, and integrity of our organization and website.
We do not sell or rent your personal information.
We may share information with trusted service providers when reasonably necessary to operate our website, process registrations or payments, communicate with participants, or provide requested services. We may also disclose information when required by law or when reasonably necessary to protect the rights, safety, or property of our organization or others.
Email Communications
If you provide your email address, we may use it to communicate with you regarding your inquiry, participation, registration, sponsorship, donation, or other interaction with our organization.
Where permitted, we may also send information about upcoming events, opportunities, fundraising campaigns, or organizational news. You may request to stop receiving promotional communications at any time.
Children and Minors
Because the Miss Hill City Scholarship Organization may provide programs and activities involving children and teenagers, we take the privacy of minors seriously.
Parents or legal guardians should provide or authorize personal information submitted on behalf of minors when appropriate. We do not knowingly seek to collect personal information directly from children in a manner prohibited by applicable law.
Parents or legal guardians who have questions or concerns regarding information associated with their child should contact us.
Photos, Videos, and Event Media
Photographs and videos may be taken during public competitions, appearances, community-service activities, and other Miss Hill City Scholarship Organization events.
When required, appropriate permissions or releases will be obtained for official promotional use. Questions regarding photographs or media featuring a participant may be directed to the organization.
Your Choices and Rights
You may contact us to request that we:
Provide information about personal information we maintain about you.
Correct inaccurate or outdated information.
Update your contact information.
Delete information when appropriate and legally permissible.
Stop certain future communications from our organization.
Address concerns regarding how your information has been used.
Some information may need to be retained for legitimate organizational, financial, contractual, safety, recordkeeping, or legal purposes.
Data Security
We take reasonable administrative and technical measures intended to safeguard personal information against unauthorized access, disclosure, alteration, loss, or misuse.
However, no website, electronic transmission, or data-storage system can be guaranteed to be completely secure.
Third-Party Websites and Services
Our website may contain links to third-party websites or services, including social-media platforms, registration systems, payment processors, ticketing platforms, or partner organizations.
The Miss Hill City Scholarship Organization is not responsible for the privacy practices, security, or content of independently operated third-party websites. We encourage visitors to review the privacy policies of those services before providing personal information.
Intellectual Property
Unless otherwise indicated, original text, graphics, logos, designs, photographs, promotional materials, and other creative content produced for the Miss Hill City Scholarship Organization are protected by applicable intellectual-property laws.
Content owned by third parties remains the property of its respective owners and is used only as permitted.
Nothing on this website should be interpreted as granting permission to reproduce, distribute, modify, republish, or commercially use protected Miss Hill City Scholarship Organization materials without appropriate authorization.
Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our website, programs, technology, organizational practices, or applicable requirements.
When material changes are made, the revised policy will be posted on our website with an updated revision date.
Contact Us
If you have questions about this Privacy Policy, believe information about you has been handled incorrectly, or would like to make a privacy-related request, please contact the Miss Hill City Scholarship Organization through the contact information provided on our official website.
Miss Hill City Scholarship Organization
Lynchburg, Virginia
Celebrating Women Who Lead with Purpose.